06/05/2017 Board Meeting Minutes
- 1 Agenda
- 2 Attendance
- 3 Minutes
Add your topics here. Please provided links to any materials or documents needed so that participants can prepare:
Format: Topic description-Is vote needed?- Presenter - Time in minutes - links
- Budget Game - Discuss format specified vs Reality - Crafty - 35 min.
- 2017/18 Goals - Goal Worksheet + Survey Results - Group - 40 min.
- Election Update - Renee - 5 min. (tentative)
- Financials - no vote - Kat - 20 min
Please note the the officers will have a SOO report to the board by end of the week (ish).
Rachel Sadd/Crafty Rachel, Rachel McConnell/Shiny Rachel, Pierre Grandin, Chris O’Donnell, Jacob LaBay, Marc Johnsen, Kat Smith
(1) Budget Game
Discuss format specified vs Reality - Crafty - 5 min.
CR: We had a grand plan to have a budget committee with equal representation from officers, board members, stewards, and members, but the board has not stepped and, to a lesser degree, neither have stewards. Instead of trying to point fingers, is there a way we can make this work?
SR: When are board elections?
KS: It’s too late. This is what this board asked for, so the board should want to participate.
CR: Being on the budget committee lets you decide how the AMT resources are spent!
SR: Ok, I’m guilted in KS: (reviews current budget committee members)
JL: I can do all 3 sessions
CO: I can do June 17
CR: Looks like we just have a couple Steward spots to fill on Game 2 (June 17)
(2) 2017/18 Goals
Goal Worksheet + Survey Results - Group - 20 min.
CR: An example of a measureable goal: Increase female membership to 20% (extremely sophisticated demographic tally: ||||| ||||| ||||| ||||| |||||, 25/149 ≈ 17%)
CR: What about POC outreach? Maybe we should measure our demographics?
CO: That might get weird
CR: How about if we set a goal to outreach to more POC/diverse groups, maybe 6 outreach efforts/month?
JL: Maybe invite outside groups to join?
CR: There’s a church down the road that hosts community events that has a CNC sign that is falling apart, and maybe we could set up an internship/partnership where we could train their people to make a new one for free.
CR: What about the “more leaders” goal? What’s a goal beside “we want to be more fully-staffed”?
CR: Maybe we should try to get 90% staffed? 80% staffed?
SR: I think it’s reasonable to have a goal to be 100% staffed, but it’s the “how to get there” that we need to work on.
CR: I suggest one recruitment event per month to the outside world.
CR: How about “stronger community”?
CR: We could have a weekday party where people show off their projects
CO: Elevate it to the “salon” level! CR: And if this gets traction, maybe we could make a weekend thing for the people who can’t make weekdays
CR: How do we measure the strength of the community? Blog posts?
CO: We need a new Eye-Fi camera set-up
CR: Weekly meeting attendance
Group: Slack activity, door logs
RG: Has anyone actually defined what they mean by “stronger community”?
CO: More summer BBQs!
CR: More parties!
RG: Project speed dating!
PG: A group build for Maker Faire
CR: A build-along
SR: Build-alongs are easier to set up than group builds, so every other month is a reasonable goal, and I would be willing to host one.
CR: What about the “streamlining” goal? Jacob wanted to pick a few processes and do some mapping to see how they could be more efficient
CR (reading through love survey answers): automatic billing! Clean up IT!
SR: The Eye-Fi fits into this
RG: What about Instagram?
CR: (adds to her notes) Back to processing mapping: pick one process once a month to pick apart and see where we could do better. This seems more like an operations/officer thing, and we get together on a near-weekly basis to co-work, but we could really use some board support.
CR: Last one! Documentation? Define desired documentation for tools/area/programs
PG: Revisit wiki pages
RG: Define documentation standards
(3) Election Update
Renee - 5 min. (tentative)
RG: 4 people nominated themselves to be full members and we have 2 nominations to the board (the incumbents)
CO: I will commit to talking to 3 people about joining the board
no vote - Kat - 20 min
KS: We’re down $5k for the month.
CR: We had a planned overage of $3300 when we made the budget, so we don’t expect to be in the black, but we have stopped spending for this fiscal year, except for rent.
KS: We will be able to pay 12X rent!
CR: TL;DR: we’re in the red for this year, and for full details, see the full report on the AMT handshake page
CR: To end on a high note, last year’s income was $68k, and now it’s $91k, so even though our spending is high, our growth is in line! Please note the the officers will have a SOO report to the board by end of the week (ish).